Office Refurbishment Checklist

Office Refurb Checklist

Office refurbishment can be approached using several formats...which are variations on a theme. The RIBA uses a stage by stage format labelled A to L, whilst Fusion condense these into our own Office Refurbishment Checklist 

office refurbishment checklist

Step 1 The steps commence with Feasibility....evaluating the Brief, and the current circumstances. Within Step 1 and 2 a client can evaluate supplier skills and service levels prior to making a financial commitment. A brief should include -

  • KEY DATES
  • HIGH LEVEL OBJECTIVES
  • RESTRICTIONS OR CHALLENGES
  • FINANCIALS
  • QUALITY EXPECTATIONS 
  • COORDINATION WITH IT & OTHER SERVICES

Step 2 involves design concepts, regulatory requirements, outline refurbishment costs + timescales. We present our ideas to give you the ideal office, explain how we'd manage an office refurbishment project and understand your expectations. Technical considerations such as the expected lifespan of mechanical and electrical plant, enforced upgrades under current Building Regs and the potential for Landlord contributions, can be factored-in at this stage.

Step 3 The third step in refurbishing an office interior involves detailed site-drawing preparation, contracts, instructions to Approved Trade Partners and mobilisation of H&S and CDM processes. Step 3 is the point at which a Client issues instructions for the project to proceed. A Program can be fully quantified with lead times and sequencing of works incorporated into the timetable.

Step 4 is the Works, including project management and design amendments as site conditions dictate. Risk Assessments, Method Statements and site operation are part of the project control, as well as delivery of the work to timetable. Projects often have amendments, and Step 4 incorporates a Variation control procedure.

Step 5 is works completion...commissioning of equipment, testing, snagging and sign-off, completion of O&M manuals and switchover of connections.

Step 6 includes furniture, both new and existing. Refurbishment and adaptation of furniture to include cable management improvements; relocation of existing furniture and installation of additional items.

Step 7 is the moves and occupation step, often involving weekend working, to move staff and files into the new locations.

DOWNLOAD OUR PROJECT MANAGEMENT TEMPLATE FOR A DETAILED ACTION PLANNER COVERING EVERY PART OF THE REFURBISHMENT / RELOCATION PROCESS.

Design and build office refurbishment

Fusion primarily operate on a Design and Build basis. This format delivers an end-to-end service, with our company taking responsibility for design and delivery of the project. The advantages are a single unified source for coordination of works, design integration and responsibility for timetable, but in summary are often explained as 'quicker, cheaper, and with risk passed to Fusion'.

Typically Fusion include furniture within the project, and usually work closely with IT to deliver the physical cabling and infrastructure alongside hardware de-com and re-com. When this all-encompassing approach is adopted, the office refurb project cannot be undermined by grey areas of responsibility between design, main contractor and sub contractor. Our Analysis and Design abilities ensure that your Brief at the outset covers every aspect of a new, ideal, office...and once this is in place the Client risk is minimised.

If you are considering an office refurbishment please contact Sales at Fusion on 020 8251 0692 to receive our detailed Refurbishment project management template.